Updated July 19, 2026
Privacy Policy
This Privacy Policy explains how replyt, operated by 株式会社 VLC International ("VLC International", "we", "us"), collects, uses, and protects information when you use the replyt service.
1. Who we are
replyt is a product of 株式会社 VLC International. For privacy inquiries, contact us via the contact page.
2. Information we collect
Depending on how you use replyt, we may collect:
- Account information: from Google Sign-In (such as name, email address, and profile image) stored in your replyt profile.
- Billing information: if you subscribe to a paid personal plan. Card processing is handled by our payment provider (Pay.jp). We store subscription status and provider customer IDs, not full card numbers.
- Inbox review activity: when you use the product: suggested drafts, your edits, and approve / reject / archive / send actions.
- Writing profile and samples: derived from approved or edited replies, plus optional background notes you provide.
- Google Workspace data you authorize: when Gmail and Calendar features are enabled for your account.
- Diagnostic logs: required to operate and secure the service.
3. How we use information
- To authenticate your account and connect Google services.
- To classify unread email, prepare suggested replies, and generate your morning briefing.
- To personalize tone and voice for your account using your writing profile and history. We do not use your Gmail content to train a shared public AI model.
- To process subscriptions and provide customer support.
- To comply with legal obligations and protect the service.
4. Sending email
replyt prepares suggested replies for your review. A reply is only sent through Gmail after you explicitly approve a send action in a connected account.
5. Google API services
replyt's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
6. Data retention
Synced inbox copies and drafts that have been sent, archived, rejected, or marked no-action are automatically deleted from our systems within 24 hours. Your Gmail or Outlook mailbox remains unchanged by this cleanup.
We keep a compact writing profile and a limited set of approved reply samples so replyt can learn your preferred tone and keep improving drafts. Account, billing, and legal-acceptance records are retained while your account is active and as needed to provide the service, meet legal requirements, or resolve disputes.
7. Sharing
We do not sell your personal information. We may share data with infrastructure providers strictly to operate replyt, under appropriate confidentiality and security obligations.
8. Security
We use industry-standard safeguards including encrypted transport (HTTPS), access controls, and row-level database policies so users can access only their own records.
9. International transfers
Your information may be processed in Japan and other countries where we or our providers operate.
10. Your choices
- Disconnect Google access from your Google Account settings.
- Request access, correction, or deletion of personal data.
- Cancel your personal subscription at any time.
11. Children
replyt is not directed to children under 16, and we do not knowingly collect personal information from children.
12. Changes
We may update this policy from time to time. Material changes will be reflected on this page with an updated date.